Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence and additional clerical duties .
High school diploma or equivalent.
Must have working knowledge of Microsoft office (Word, Excel, Power Point).
Experience with multi line phones.
Excellent communication skills.
Supervisory Responsibilities: None
Maintain a professional appearance and courteous attitude, greeting all who enter the office.
Answer and direct calls in a professional, proficient and expeditious manner to proper staff.
Retrieve and distribute mail daily.
Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Greets and directs visitors to the company. .
On designated day, take lunch orders for Conly Kitchen by paging the menu of the day throughout the building, taking an accurate count of all funds retrieved, e-mailing the information to Conly's Kitchen and making the final call to alert everyone who ordered that the lunches have arrived.
Become a back- up person for the Billing Department, in the event of an emergency.
Compile and run copies for the Annual Training Packet which includes the training schedules, payroll schedules, CPR class schedule and mileage due dates.
Keep all personal information for all employees confidential and assist with filing information.
Discard confidential information in proper manner.
Compile, organize and assemble orientation packets as well as any other policy manuals
Insert all Direct Service Workers into a monthly Background Check System per Medicaid regulations, run Motor Vehicle Records through the Automatic Payroll System, which will be due by the 10th of each month.
Distributing weekly logs and gloves
Any other duty as requested by Supervisor.
351 Jordan Street, Shreveport, LA 71101 - 318.221.8392